Five-step planning wizard
Capture event type, date and location, budget, atmosphere, and vendor categories — then generate a structured plan from your brief.
Your event power house
Everything you need to plan, sell, and run your event
Plan with AI, invite guests, sell tickets, coordinate catering, and bring it all on stage with Event Flow — your live run of show.
Smart planning & AI
Start with a brief, end with an actionable plan
A guided planning wizard and intelligence dashboard turn event type, budget, guest count, and priorities into staged recommendations you can apply to your workspace.
Smart budget engine
Allocate spend across categories with strategy modes like Balanced, Catering-focused, or Budget Saver — and flag mismatches before they become surprises.
Vendor & venue intelligence
Review shortlists with availability, quotes, outreach status, and booking progress — including catering and other must-have categories from your wizard.
Weather & competing events
See forecast risk for outdoor plans and scan nearby events that could affect traffic, parking, or vendor pressure on your date.
Risks, tasks & decision inbox
Staged risk assessments, Kanban-ready planning tasks, and a decision inbox that surfaces what to handle next across budget, vendors, and weather.
Apply plan modules & planning assistant
Push program, menu, vendors, activities, or guest settings into a new or existing event — then chat with an in-event assistant for gaps, checklists, and run-of-show drafts.
Kitchen & catering operations
Back-of-house tools built for real service
Meal headcount from RSVPs flows into prep planning, inventory, and a live order queue — with a kitchen display mode for event day.
Meal headcount from RSVPs
Aggregate expected servings by menu item and dietary selections — with multi-day schedule support when your event spans more than one service.
Prep lines synced to your menu
Create prep lines linked to menu items, sync or replace from headcount, export a prep sheet PDF, and bulk-create crew tasks from prep work.
Inventory & consumption tracking
Track on-hand quantities, log consumption against inventory, and spot prep variance between planned and actual servings.
Live meal order queue
Guest-submitted orders move through Queued, Preparing, Ready, and Done — with live polling on event day so the queue stays current.
Kitchen display mode
Run a full-screen wall or tablet display for expo line staff — tap orders to advance status without leaving the pass.
Guest meal ordering
When enabled on your guest site, attendees order from the menu on their phones — orders appear in your kitchen queue with table context.
Ticket sales & registration commerce
Sell admission on your guest site
Connect Stripe, create ticket products, and track revenue, check-ins, and registration funnel conversion — including table-block inventory when seating matters.
Stripe Connect payouts
Onboard with Stripe when you are ready to sell — ticket revenue flows through Connect with a clear ready-to-sell state in your workspace.
Ticket products & table blocks
Create themed ticket products with price caps and valid event days — or mirror your seating layout into sellable table-seat inventory.
Guest checkout & registration tickets
Guests buy on your event hub or during RSVP and QR registration when you enable paid admission — optional or required per flow.
Sales overview & registration funnel
Track total revenue, tickets sold, paid orders, and check-ins — plus funnel analytics when ticket sales run through registration.
Post-purchase ticket management
Guests manage passes after checkout — view orders, assign tickets, and transfer admission without organizer inbox chaos.
Event workspace & crew
Plan content and coordinate your team
Program, menu, seating, tasks, and role-based access live in one workspace — organized from first draft through event day.
Program schedule
Build your schedule with times and presenters, then use it in Event Flow to add scenes and run each moment live.
Menu & dietary tags
Curate courses, dietary tags, and optional pricing — with meal choices collected through invitations and RSVPs.
Drag-and-drop seating
Assign guests to tables visually, tag VIP or family sections, and export seating charts as PDF for your venue team.
Crew tasks & cross-event inbox
Assign day-of work with categories, priorities, and owners — linked to kitchen prep lines and visible in a staff inbox across events.
Team roles & permissions
Invite collaborators with scoped access — kitchen, check-in, or full workspace control — so the right people see the right tabs.
AI Smart Create
Quick-start a new event with AI-drafted program, menu, and live activities — then refine everything in the editor without starting from a blank page.
Invitations, contacts & RSVPs
Send invites with real delivery intelligence
Beyond a basic blast — capture every guest, track every send, and know exactly who's coming.
CSV & vCard contact import
Bring your existing guest book in by uploading CSV or vCard files — your contacts stay clean and reusable across events.
Plus-one headcount caps
Set a max-attendees count per invitation and an event-wide plus-one ceiling for QR signups, so your numbers stay honest.
SMS delivery tracking
Every SMS records delivery status, error reasons, and reminder counts per recipient — not a fire-and-forget send.
Invitation funnel analytics
Sent, delivered, responded, response rate, and average time-to-RSVP, aggregated per invitation so you can see what landed.
Reminder rounds for non-responders
Nudge guests who haven't replied with structured reminder rounds, each tracked with its own delivery confirmation.
Walk-ins, arrival & seating
Run the door without juggling tools
QR registrations, check-in segmentation, and seating categories that match how real events actually arrive.
Walk-in registration
Register walk-in guests right at the door, check them in and add them to your list.
Check-in email blasts
Segment by checked-in or not-checked-in audiences and send targeted emails with attachments straight from the event view.
VIP & family table categories
Tag tables as VIP, family, accessibility, or custom — seating intent stays visible to your team, not just inside your head.
Event Flow
Turn your program into a live show
Bring speakers, visuals, and activities into one timeline. Rehearse the transitions, then keep your screen, presenter, and phone remote in sync.
One connected timeline
Build from your Program or start a custom flow. Add scenes and between-session moments for each event day.
A screen for every moment
Show speaker intros, sponsor slides, photos, videos, countdowns, and QR codes — with your organization colors and logo.
Activities in the flow
Bring polls, quizzes, and other live activities into your show, with participation and results on the same big screen.
Run it from your phone
Advance scenes, control activities, or switch to a holding screen from the mobile remote while the projector follows along.
Presenter cues & timing
See what's live, what's next, and how timing compares with the plan. Keep host notes off the audience screen.
Rehearse before the room fills
Walk through your scenes and transitions in a rehearsal run, then start a separate live run when you're ready.
Live activities — under the hood
Run the room with controls built for hosts
The live engagement layer goes well past basic polls — these are the controls that make a session feel professional.
Advanced poll types
Single-select, multi-select, and rating scales with anonymous mode, host-only results, and hide-until-close behavior.
Pre-show & lockable sessions
Sessions sit in a waiting screen until you press start, and can be locked mid-event to cleanly close the floor on a deadline.
Timed quiz questions with image answers
Per-question time limits, text or image answer options, and optional captions — built for trivia that actually feels designed.
Auto-run quiz mode
A simple toggle to turn on auto mode advances questions on a timer so hosts can step back and watch the room instead of the laptop.
Response-time leaderboards
Every answer captures response time, so rankings reflect speed and accuracy without anyone running a spreadsheet on the side.
Photo slideshows
Add live photos from your gallery or capture new ones without interrupting the slideshow. Includes auto-advance and replay-all controls, perfect for ambient moments between sessions.
Guest hub experience
Shape exactly what guests see
The guest-facing hub is configurable per event — brand, content, tickets, and signals all reflect the night you're running.
Brandable hub theme
Primary and accent colors, font family, logo, and solid or photo backgrounds — your brand, not a generic template.
Live program highlight
Show guests what's happening now. Event Flow updates the live Program highlight as you move through scheduled moments.
Live menu availability
Mark dishes as available, low, or out from the mobile remote control — guests see the status change in real time.
Tickets hub tile
When ticket sales are enabled, guests reach a dedicated buy-admission screen from your event hub with Stripe checkout.
Modular post-event feedback
Toggle the rating dimensions that fit your event: food, service, venue, organization, entertainment, accessibility, timing, comments.
Table search
Allow your guests to search by name or phone number to find their seat and include a full table list view if needed.
Live notifications
Send live notifications to your guests during the event. Perfect for announcements, reminders, and updates.
Organizer workflow
Plan every event detail from one calm dashboard
Click a feature to preview how GreeVenti helps you move from planning to event day without scattered tools.
Create smart events using AI
Ready to plan your next event?
Create a free workspace, explore pricing when you need more capacity, or jump straight to the dashboard if you already have an account.